Amelia Davis 

1-2 Months Prior to Wedding Day -

• Meet with Bride and Groom to review wedding day timeline

• Discuss overall vision of wedding and details of the day

• Provide etiquette advice – where to seat friends and relatives

 

Rehearsal and Rehearsal Dinner -

• Work with wedding officiator to choreograph wedding ceremony, processional and recessional if needed

• Remind wedding party of where they need to be the following day and at what time

• Help with setup of Rehearsal Dinner

 

Pre-Ceremony -

• Facilitate set up of hair and make-up stylists

• Manage hair and make-up schedules with bridal party and stylists to ensure everyone is ready on time

• Coordinate any pre-wedding meal deliveries and clean up

• Assist bride with putting on her wedding gown

• Ensure that all flowers and boutonnieres arrive on time and are correctly distributed

• Make sure photographer arrives on time and has a "Must Have" photo list

• Gather Bride, bridal party and immediate family for photos

• Coordinate with transportation vendor for on-time wedding party departure and arrival

• Ensure the Groom and Groomsmen are dressed and ready on time

• Transport items such as the Bride's dress (if needed), rings, bridal party's personal belongings, and any Ceremony and Reception decorations

 

Ceremony -

• Ensure florist has delivered and set up all Ceremony floral arrangements

• Arrange ceremony items (i.e. programs, guest book, religious items, etc.)

• Ensure that Ceremony musicians have arrived and direct them as to where to set up

• Ensure designated attendants arrive on time and prepare them for differing duties (i.e. ushering, passing out programs, etc.)

• Coordinate with the Ceremony officiant to begin the Ceremony on time

• Handle any emergencies that may arise

• Ready the bridal party for their entrances down the aisle

• Cue Ceremony musicians when bridal party is ready to begin processional

• Gather family and bridal party for photos after the Ceremony

• Ensure photographer captures photos from "Must Have" list

• Transport items from the Ceremony location to the Reception venue and store any items not needed at the Reception
   

Prior to Reception -

• Greet vendors and instruct them as to where to set up (i.e. band/DJ, florist, baker and caterer)

• Make sure your designated Emcee can correctly pronounce the bridal party's names (and in the right order) for introductions

• Arrange escort cards

• Ensure reception flowers and décor (i.e. guest book, cake cutting materials, table numbers, menu cards, favors, etc.) are all set up according to plan

• Confirm that additional lighting and uplighting is arranged and working appropriately

• Meet with catering staff to confirm food timeline

• Set up amenities baskets, hand towels, candles etc. in bathrooms

• Assist catering staff with remaining setup needs

• Review final set-up before guest arrival

 

Reception -

• Ensure proper flow of cocktail hour food and drinks

• Encourage guests to take their seats at the appropriate time

• Help guests locate their escort cards and dining tables

• Cue Emcee, photographer, videographer, etc. for announcements of important events (i.e. introductions, first dance, parent dances, cake cutting, and toasts)

• Cue designated family members and/or friends when they are about to be announced for toasts

• Know the catering service's schedule and help ensure that guests are served at the appointed time

• Distribute final payments/gratuities to vendors at the end of the night

• Prevent and fix any problems that may arise during the event

• Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to

• Collect gifts and personal décor items and ensure they reach the designated family member, room and/or vehicle

• Coordinate reception departure transportation and/or send off